Your robotics program
runs on volunteers.
Now you can track that.
Competition day signups, community service hour tracking, NHS verification letters, mentor background checks, and parent deposit collection — in one platform built for programs where every family is expected to contribute.
Competition signups are free. See pricing →
Every problem your coordinator has.
Solved.
"I need community service hours documented for NHS."
Full Turnout generates signed, verifiable PDF letters with a public URL that NHS chapters, colleges, and scholarship programs can check. Not a spreadsheet. Not a screenshot. A credential.
"Parents are supposed to volunteer X hours but nobody tracks it."
Set a per-student hour requirement for the season. Every family sees their balance in real time from their phone, no account or app, just a link. Coordinators see who's behind before it's too late.
"We need parents to sign up for pit crew, field reset, judging support..."
Create roles for every competition job. Share one link. Families sign up from any device with no account. Confirmations go out automatically. On event day, pull up the sideline view on your phone: live attendance list, one-tap check-in, add walk-ins on the spot.
"Mentors working directly with students need background checks."
Define volunteer types (mentor, parent volunteer, coach) and flag which ones require a background check. Sensitive fields (SSN, date of birth) are encrypted. Admins review submissions and mark mentors cleared. Supports file uploads for third-party check documents.
"Families who don't volunteer shouldn't get their registration deposit back."
Collect deposits via Stripe or Venmo at registration. Deposits auto-refund when families hit their hour goal. At season close, forfeit held deposits in one click.
"Students need to log build-season and community service hours themselves."
Students submit hours directly from their volunteer portal, no account required, just their link. Admins review and approve or reject each entry. Every approved hour has a full audit trail, which is exactly what NHS advisors and scholarship committees want to see.
The only verifiable community service letter
Every letter includes a unique verification code and a public URL at fullturnout.com/verify/[code]. An NHS chapter officer, college admissions reviewer, or scholarship committee can visit that URL and confirm the letter is authentic — something no competitor offers.
✓ Available on every plan, including Free
Students request their own letter from their volunteer portal. They pay $10; your program pays nothing.
NHS chapters
Verify hours without calling the org coordinator
College applications
Accepted as official documentation
Court-ordered community service
Meets documentation requirements
Every volunteer and family gets a personal portal link — no login required. From it they can view their hours, see upcoming shifts, submit self-reported hours, complete background check forms, and request verification letters. Nothing for your coordinator to manage.
Already using SportsEngine?
Full Turnout works alongside it. Export your SportsEngine roster as a CSV and import in under 5 minutes. Keep using SportsEngine for scheduling — add Full Turnout for volunteer hours and NHS letters.
How it works
Set up your season
Create a series for each event or season. Add roles (pit crew, field reset, judging support). Set how many hours each family owes per student. Takes about 10 minutes.
Share the links
Send families the registration link — they add their students, pick their volunteer role, and optionally pay a deposit. No app download. No account creation.
Run your events
Display the QR code at check-in. Volunteers scan in and out — hours log automatically. Pull up the sideline view on your phone for a live attendance list, one-tap mark attended, and add walk-ins on the spot.
See every family's progress in real time
The family progress dashboard shows who's on track and who's falling behind. Automated reminders go out before the season ends. At season close, archive and roll over to next year in one click. Students can request their verification letter at any time.
Parts ordering and inventory,
ready on day one.
The VEX Robotics and RoboSource catalogs are built in — over a thousand parts with SKUs, prices, and photos, already there when you turn ordering on. No spreadsheet to import, no catalog to maintain.
Students request, mentors approve
A student searches the catalog and requests a part. Their mentor approves, trims the quantity, or rejects it — or you mark a team as direct-submit and skip straight to the admin queue.
One queue to order from
Approved requests collect into a single ordering view, grouped by vendor, flagging what you already have on the shelf so you stop buying a fourth motor you own.
Inventory that reconciles
Bins, on-hand counts, and average cost come from a movements ledger. Count a bin, and the difference posts as an adjustment instead of quietly disappearing.
Serialized assets tracked
Brains, controllers, and motors carry serial numbers, so you know which team has which unit and what was lost at competition.
Hide product lines or individual parts you never want requested, and hide prices from students entirely if you would rather they choose on need. Per-team cost reports show what each squad has actually consumed across the season.
Works for your program
The same tools work whether you have 10 students or 100.
FIRST Robotics Competition (FRC)
- Parent volunteer hours tracked per student — families with multiple students get separate requirements for each
- Competition day signups — field reset, queuing, pit admin, safety glasses
- Community service letters for NHS and scholarship requirements
- Mentor background check collection and clearance tracking
- Student self-report portal for build-season and community service hours
FIRST Tech Challenge (FTC) & FIRST Lego League
- Smaller teams, same hour-tracking needs — scales down perfectly
- Student-mentors who also volunteer log their own hours through the portal
- Parent event day signups with automatic waitlist management
- QR check-in at events so nothing falls through the cracks
VEX Robotics (RECF — VRC, VEX IQ, VEXU)
- Per-student community service tracking for RECF league requirements
- Competition volunteer signups across multiple tournaments in a season
- Coach and mentor background check documentation
- Deposit collection for season registration with hour-based refunds
- Verified community service letters accepted for NHS and scholarship programs
Other STEM & Youth Programs
- Any program with students, parent volunteers, and hour requirements
- Science Olympiad, MATHCOUNTS, mock trial, debate — same structure
- After-school programs with required family participation hours
- Summer programs with community service documentation requirements
The only volunteer letter that proves itself.
Every letter carries a unique public URL. An NHS chapter, college admissions office, or scholarship committee scans the code and confirms it’s authentic in seconds — something no competitor offers.
- Accepted for NHS, college apps & court-ordered service
- Tamper-proof — verified against the source, not a PDF
- Students request their own; nothing for your coordinator to manage
Full TurnoutIssued Apr 28, 2026To whom it may concern,
This letter certifies that Ava Martinez completed 24.5 verified volunteer hours with Riverside Little League across 9 sessions between September 2025 and April 2026.
Start free. Pay only for what you need.
- Up to 30 volunteers
- Verification letters (student pays $10)
- 3 months of hour history
- Unlimited volunteers
- 3 years of hour history
- Admin-issued letters + email branding
- Compliance dashboard + deposits
- Background check collection
- Forever hour history retention
Built for the coordinators doing this the hard way.
Full Turnout started because tracking hundreds of volunteer hours across families who had no idea what they owed always ended the same way — spreadsheets, group texts, and families who forgot. Every feature exists to fix that.
Set up my program — free